Are you interested in converting a PST file to a PDF? so you'll find the blog useful. A PST file can be converted to PDF format using a variety of methods. Read the entire blog post to find out "How to export Outlook mail to PDF."

Reasons to Save Outlook Emails as PDF Format

There are various reasons why converting PST to PDF with attachments is advantageous. A couple of the key findings are listed below:

  • Legal and Compliance Requirements: PDF files are widely used by businesses and individuals to save and share email records with others. Additionally, many organizations have regulatory compliance requirements.
  • Portability and Compatibility: PDF files are easily viewed on any device and are widely available. This makes them portable and compatible. You may easily get the file back in the original email format by converting PST to PDF.
  • Data security: Emails saved in PDF files have higher security than PST files. Protecting the data in your PDF file is easy when you encrypt it. For added security, users can select user passwords and PDF validity.
  • Outlook Dependency: PST files can only be opened using Microsoft Outlook. On the other hand, a PDF file is compatible with many devices and has a universal format. For this reason, it is best to convert PST to PDF format before sharing data with non-Outlook users.

How Can I Export Outlook Mail to PDF?

We'll go over different methods to convert PST to PDF, as was previously stated. Experts have tested and assessed every technique; nonetheless, some have constraints related to conversion limits, attachment removal during the conversion process, and incorrect file structure.

The professionally reviewed and approved solution from CubexSoft Tools will come after the readily accessible, cost-free techniques for converting PST to PDF format. Let's now examine our original method for converting Outlook PST files to PDF files that are fully functional.

#1. Convert a PST File to a PDF, use Microsoft Print.

Outlook does not allow the direct export of Outlook folders to PDF format. Users can manually complete this task with the Microsoft Print to PDF option in the current release of Microsoft Client.

  1. Start up Outlook on your PC.
  2. Now choose the emails in the PST file you want to convert to PDF format.
  3. After selecting the File button from the ribbon bar, choose Print.
  4. Press the print button at this moment.
  5. Navigate the next page's identification and note the location of the output.
  6. Click "save" to begin the conversion process.

Note: This manual solution is unreliable since it does not support email attachments containing PDF files. Installing Microsoft Outlook is also required for this method. Therefore, it is not possible to convert PST to PDF without Outlook. Now let's look at another way to complete this process.

#2. Use Adobe Acrobat to Convert PST to PDF

  1. Open Microsoft Outlook.
  2. From the top ribbon, choose the Adobe PDF tab.
  3. To convert, pick the proper email message.
  4. From the drop-down menu, select the Create a New PDF File option.
  5. Enter the file name and navigate the location to convert PST to PDF with attachments.

Note: The following small limitations with this strategy should be noted:

  • Adobe Acrobat and Microsoft Outlook must be installed on the same computer.
  • Users are limited to one email conversion to PDF format with Adobe.
  • Moreover, the folder hierarchy is not maintained during the converting process.

Instantly Export Outlook Mail to PDF with Attachments using PST to PDF Converter

Using a professional solution to save your Outlook emails to PDF helps you convert them more quickly and efficiently. The CubexSoft PST to PDF Converter utility is a popular utility for saving Outlook emails as PDFs with attachments. It allows you to convert Outlook emails to PDF files with attachments and is a completely safe and dependable solution. It also enables the user to export every item in their Outlook mailbox, including tasks, emails, calendars, and journals, to a PDF file format. Let's now go through the stages to comprehend how this tool functions:

  1. Download and open the software on your PC.
  2. Select PST files/folders by clicking on Add Files option.
  3. Now preview all the uploaded items in preview screen. Choose the required items and press the Export button.
  4. After that choose the Saving Output Option as PDF from the drop-down menu list.
  5. Browse the location to save converted data and hit on Convert button to start the process.
  6. After completion the process, the software will show a messages screen “Process Completed Successfully”. Then click on Ok button to end the process.

Conclusion

We've covered two efficient methods in this post for saving Outlook emails into PDFs with attachments. Additionally, we have looked at a number of justifications for exporting Outlook emails to PDF. If you possess any technological understanding, the manual technique can be easily executed. But even without any technological experience, you can easily and successfully utilize the CubexSoft Outlook Converter tool. Professional tools are consequently more suggested since they are easier to utilize.